How we process your personal data
We, ProLinguo GmbH, herewith inform you of our policy regarding the collection, processing and use of your data. In so doing, we comply with our obligation to inform in accordance with Art. 13 GDPR.
Information for applicants
Introduction
For the purpose of processing your application, we collect and process personal information about you.
ProLinguo GmbH, Im Werkhof, Schaufelder Str. 11, 30167 D-Hannover, registered as HRB 202730 at the Hanover Local Court is responsible for processing your personal data. Should you have any questions regarding this or wish to object to your data being collected, you can contact us at info@prolinguo.com.
What information do we collect about you?
For the purpose of processing your application, ProLinguo GmbH collects and processes the following personal information about you:
- Name
- Address
- Email address
- Telephone number
- Date of birth
- Application documents (e.g. CVs, references, performance reviews, qualifications)
- Working and native language(s)
- Photos
- Bank account details, if relevant
For what purpose does ProLinguo GmbH use your details and on what basis?
ProLinguo GmbH processes your personal data for the purpose of hiring suitable employees. Depending on the nature of the application, the aim may be an employment relationship or a relationship between client and contractor (freelancers).
If you apply to work as a freelancer, ProLinguo GmbH will process your data to enable a contract to be created, cf. Art. 6 para. 1 S. 1 lit. b General Data Protection Regulation (GDPR). If you apply for a job/internship, your data will be processed with the purpose of initiating an employment relationship, cf. Art. 88 GDPR und § 26 German Federal Data Protection Act (BDSG). Storage also takes place due to our legitimate interest in being able to cite evidence in the event of legal disputes, cf. Art. 6 para. 1 S. 1 lit. f.
We only process data concerning you which is essential for our cooperation.
Where does ProLinguo GmbH store your personal data and for how long?
All of your personal data will be stored on European servers or in enclosed areas in accordance with our commissioned processors. ProLinguo GmbH has concluded data processing contracts with all external companies who process your personal data as our data processors.
Your personal data will be stored in our electronic databases, email and cloud-based systems and on our fixed and mobile devices which can only be accessed by our employees. Your personal data may also be stored in our accountancy program and, in some cases, in hard copy.
Your personal data will be deleted once it is no longer necessary to process it, no longer than 6 months after the position has been filled.
You may consent to remaining in our pool of applicants, in which case your data will be deleted after two years.
If your application results in a working relationship/employment, your data will be stored and deleted six years after your departure from the company or the end of our working relationship. In case of doubt, the date of the last completed job will be considered as the end of the working relationship.
Personal data in our project management programs and address databases will either continue to be stored until you request their deletion or be deleted no later than six years after your last job.
Who has access to your personal data?
Your personal data can be accessed by our responsible employees and can also be shared with and processed by our legal advisors, external bookkeepers, tax consultants, banks and accountants as well as public authorities.
We will not pass your data on to third parties unless legally obligated to do so.
Your rights and means of complaint
As part of us processing your personal data, you have a number of rights as stated in the General Data Protection Regulation. This includes the right to information regarding which of your personal data ProLinguo GmbH has stored, which you may amend at any time, or exercise your right to data transfer. You can request the deletion of your data at any time, insofar as no legal retention periods require otherwise. You can find out more about your rights on the website of the Federal Commissioner for Data Protection and Freedom of Information (BFDI) at www.bfdi.bund.de or in the relevant BFDI flyer at www.bfdi.bund.de/MeineRechte.
You also have the right to complain to the data protection regulatory body about the processing of your personal data by ProLinguo GmbH. The body responsible for this is the Lower Saxon State Representative for Data Protection, whose contact details you can find at www.lfd.niedersachsen.de.
You have the right to object to the processing of your data at any time.
Data processing via our website
You can obtain information about the processing of your personal data via our website at www.prolinguo.com/en/privacy-policy.
Information for freelancers
Introduction
For the purpose of our cooperation with you, we collect and process personal information about you.
ProLinguo GmbH, Im Werkhof, Schaufelder Str. 11, 30167 D-Hannover, registered as HRB 202730 at the Hanover Local Court is responsible for processing your personal data. Should you have any questions regarding this or wish to object to your data being collected, you can contact us at info@prolinguo.com.
What information do we collect about you?
For the purpose of our cooperation with you, ProLinguo GmbH will collect and process the following personal information about you:
- Name
- Address
- Email address
- Telephone number
- Other contact information (e.g. Skype)
- Date of birth
- Tax number
- Tax status (e.g. small trader, tax-exempt, etc.)
- Bank account details
- Accounting details
- Working and native language(s)
- Photos
- Application documents (e.g. CVs, references, performance reviews, qualifications)
For what purpose does ProLinguo GmbH use your details and on what basis?
ProLinguo GmbH processes your personal data in order to identify you as a contractor and maintain contact with you, manage and invoice jobs assigned to you and process your queries.
ProLinguo GmbH processes your data as part of its duty to comply with the agreement that we have with you or in order for a contract to be concluded, cf. Art. 6 para. 1 S. 1 lit. b of the General Data Protection Regulation. Storage also takes place due to our legitimate interest in being able to cite evidence in the event of legal disputes, cf. Art. 6 para. 1 S. 1 lit. f. We only process data concerning you which is essential for our cooperation.
Where does ProLinguo GmbH store your personal data and for how long?
All of your personal data will be stored on European servers or in enclosed areas in accordance with our commissioned processors. ProLinguo GmbH has concluded data processing contracts with all external companies who process your personal data as our data processors.
Your personal data will be stored in our electronic databases, email and cloud-based systems and on our fixed and mobile devices which can only be accessed by our employees. Your personal data may also be stored in our accountancy program and, in some cases, in hard copy.
Your personal data will be deleted once processing is no longer necessary.
Your data will be deleted six years after the end of our cooperation. In case of doubt, the date of the last completed job will be considered as the end of the working relationship.
Personal data in our project management programs and address databases will either continue to be stored until you request their deletion or be deleted no later than six years after your last job.
Who has access to your personal data?
Your personal data can be accessed by our responsible employees and can also be shared with and processed by our legal advisors, external bookkeepers, tax consultants, banks and accountants as well as public authorities.
We will not pass your data on to third parties unless legally obligated to do so.
Your rights and means of complaint
As part of us processing your personal data, you have a number of rights as stated in the General Data Protection Regulation. This includes the right to information regarding which of your personal data ProLinguo GmbH has stored, which you may amend this at any time, or exercise your right to data transfer. You can request the deletion of your data at any time, insofar as no legal retention periods require otherwise. You can find out more about your rights on the website of the Federal Commissioner for Data Protection and Freedom of Information (BFDI) at www.bfdi.bund.de or in the relevant BFDI flyer at www.bfdi.bund.de/MeineRechte.
You also have the right to complain to the data protection regulatory body about the processing of your personal data by ProLinguo GmbH. The body responsible for this is the Lower Saxon State Representative for Data Protection, whose contact details you can find at www.lfd.niedersachsen.de.
You have the right to object to the processing of your data at any time.
Data processing via our website
You can obtain information about the processing of your personal data via our website at www.prolinguo.com/en/privacy-policy.
Information for customers
Introduction
In order to serve you or your company, we collect and process personal information about you.
ProLinguo GmbH, Im Werkhof, Schaufelder Str. 11, 30167 D-Hannover, registered as HRB 202730 at the Hanover Local Court is responsible for processing your personal data. Should you have any questions regarding this or wish to object to your data being collected, you can contact us at info@prolinguo.com.
What information do we collect about you?
In order to serve you or your company as a customer, ProLinguo GmbH collects and processes the following personal information about you:
- Name
- Address
- Email address
- Telephone number
- Income tax identification number
- Department / position
We will collect these details from you or the company you represent.
For what purpose does ProLinguo GmbH use your details and on what basis?
ProLinguo GmbH processes your personal data in order to identify you as a customer and maintain contact with you, process your queries and manage your jobs.
ProLinguo GmbH may also use your contact details for the purpose of sending you relevant information regarding our services. You can opt out of this at any time by unsubscribing or by contacting us directly.
ProLinguo GmbH processes your data as part of its duty to comply with the agreement that we have with you or in order for a contract to be concluded, cf. Art. 6 para. 1 S. 1 lit. b of the General Data Protection Regulation. Storage also takes place due to our legitimate interest in being able to cite evidence in the event of legal disputes, cf. Art. 6 para. 1 S. 1 lit. f. We only process data concerning you which is essential for our cooperation.
Where does ProLinguo GmbH store your personal data and for how long?
All of your personal data will be stored on European servers or in enclosed areas in accordance with our commissioned processors. ProLinguo GmbH has concluded data processing contracts with all external companies who process your personal data as our data processors.
Your personal data will be stored in our electronic databases, email and cloud-based systems and on our fixed and mobile devices which can only be accessed by our employees. Your personal data may also be stored in our accountancy and project management program and, in some cases, in hard copy.
Your personal data will be deleted once processing is no longer necessary.
Business correspondence will be deleted after six years, accounting data after ten years (in accordance with legal retention periods).
Project details and personal data in our project management programs and address databases will either continue to be stored until you request their deletion or be deleted no later than six years after your last job.
Who has access to your personal data?
Your personal data can be accessed by our responsible employees and can also be shared with and processed by our legal advisors, external bookkeepers, tax consultants, collection agencies, banks and accountants as well as public authorities.
It is usually necessary to share personal data included in files which you send to ProLinguo GmbH for translation or other forms of processing with external suppliers or translators. With this comes a job processing contract binding them to data protection.
We will not pass your data on to third parties unless legally obligated to do so.
Your rights and means of complaint
As part of us processing your personal data, you have a number of rights as stated in the General Data Protection Regulation. This includes the right to information regarding which of your personal data ProLinguo GmbH has stored, which you may amend this at any time, or exercise your right to data transfer. You can request the deletion of your data at any time, insofar as no legal retention periods require otherwise. You can find out more about your rights on the website of the Federal Commissioner for Data Protection and Freedom of Information (BFDI) at www.bfdi.bund.de or in the relevant BFDI flyer at www.bfdi.bund.de/MeineRechte.
You also have the right to complain to the data protection regulatory body about the processing of your personal data by ProLinguo GmbH. The body responsible for this is the Lower Saxon State Representative for Data Protection, whose contact details you can find at www.lfd.niedersachsen.de.
You have the right to object to the processing of your data at any time.
Data processing via our website
You can obtain information about the processing of your personal data via our website at www.prolinguo.com/en/privacy-policy.
